Document Controller

Job Description:

We are seeking a meticulous and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for managing and organizing documents, records, and files to support the efficient operation of our organization.

Responsibilities:

• Develop and implement document control procedures and workflows to ensure consistent and efficient document management practices.
• Maintain an organized system for document storage, retrieval, and distribution, both in physical and electronic formats.
• Review incoming documents for accuracy, completeness, and compliance with established standards and procedures.
• Assign document numbers, codes, and metadata for proper identification and tracking.
• Monitor document changes, revisions, and updates, and ensure timely distribution of updated documents to relevant stakeholders.
• Coordinate document review and approval processes, including tracking feedback and obtaining necessary approvals.
• Assist in the preparation and formatting of documents, reports, and presentations as needed.
• Train staff members on document control procedures and provide ongoing support and guidance.
• Ensure compliance with document retention policies and regulatory requirements.
• Perform regular audits and quality checks to verify the accuracy and completeness of document records.

Requirements:

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Previous experience in document control or records management.
• Proficiency in document management software and systems.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal abilities.
• Familiarity with document control standards and best practices.